ARTIST ALLEY

GR COMIC CON ARTIST ALLEY SIGN UPS OPEN UNTIL JUNE 17

Exhibitor Information, Rules and Guidelines

Exhibitor Set Up: Thursday, November 13 from 1:00 to 9:00 pm and Friday, November 15 from 7:00 am until 11:00 am (times are subject to change).
Exhibitor Hours: Friday: November 14 from Noon until 7:00 pm; Saturday: November 15 from 10:00 am until 7:00 pm; and Sunday: November 16 from 10:00 am until 5:00 pm (times are subject to change).
Artist spaces are 6 feet deep by 6 feet wide and include one 6x2.5-foot table, and two chairs.
$225 Booth fee includes: two Artist Alley badges per booth. Extra badges are available at $60.00 each.
1. Electrical outlets, internet service, extra tables/chairs, carpeting, etc. can be ordered through the DeVos Place here: https://www.devosplace.org/p/visit/exhibitor-forms. West Michigan Convention Ventures LLC does not offer these services and they must be ordered through the DeVos Place.
Cancellation Refund Policy:
1. More than 30 days before Friday of show, a full refund minus 3% fee, will be provided when/if the booth is resold and paid for.
2. 30 days or less before the show, no refunds or credits will be given.
3. Exhibitor also understands that West Michigan Convention Ventures has the right to resell or reassign tables that have not been claimed by 12 pm on Friday, November 14.
Exhibitors' display will not extend beyond the boundaries of the space that is paid for and provided, or into the aisle ways in front of his/her booth space.
Exhibitor agrees to keep his/her area clean and is responsible for any damage he/she may cause to the DeVos Place.
Exhibitor will not sublet space to another Exhibitor. Exhibitors may share space but each vendor must apply separately.
West Michigan Convention Ventures accepts no responsibility for any merchandise sold at the show. Responsibility for the merchandise and the legalities of selling, and/or necessary rights required to sell any merchandise rests solely in the hands of the Exhibitor.
The Grand Rapids Comic-Con requires that no X-rated, Hentai or NSFW materials be sold at the show in any form. Strategic nudes, images of genitalia or sexual acts are not allowed. This includes printed and electronic media such as magazines, pictures, DVD/Blu-rays, figurines or any other item
deemed pornographic or sexist by the promoters. The Grand Rapids Comic-Con will also not allow the sale of any memorabilia surrounding X-rated films, Hentai or NSFW. This includes pictures, posters, action figures, statues, original artwork, tote bags, or any other memorabilia about the adult
film industry, even if the item itself is not X-rated.
The Grand Rapids Comic-Con does not allow displays that are overtly sexual or violent in content.
Any form of bootleg or self-pressed DVD, VHS, or Blu-Ray releases are not allowed unless the seller has express written permission from the copyright owner. Used products produced by the original manufacturer are acceptable.
Any form of bootleg memorabilia such as posters, lobby cards,
Exhibitor agrees not to break down his/her table and/or display before the conclusion of the show without permission of the promoters. If you choose to break down before the conclusion of the show without permission, you will not be allowed back at future events.
There will be no smoking in the building and all Exhibitors must comply with state smoking, fire, and safety laws. This includes e-cigarettes and vaping.
Exhibitors are responsible for all taxes and licenses required by the state of Michigan. Concessionaire’s Sales Tax Return and Payment form will be in your packet at check in.
West Michigan Convention Ventures and the DeVos Place will not be held responsible for any injury to any show Exhibitors, or any loss or damage to any exhibitor’s property from any cause whatsoever while that property is in transit to/from/while at the DeVos Place in Grand Rapids, Michigan.
West Michigan Convention Ventures and the DeVos Place are not to be held responsible for theft, damage, or destruction of any kind from show attendees and other vendors. Exhibitors are required to insure their own property.
The Exhibitor realizes that guests and events scheduled are subject to changes and/or cancellation.
Certain space may be requested, but the Exhibitor understands that all booths will be assigned on a first paid, first placed basis. Promoter reserves the right to move exhibitors within the assigned vending space when necessary to applicable places (for example, from one corner space to another
corner space, etc.).
Although requests can be made, no space next to a guest, attraction or another exhibitor is guaranteed and the exhibitor understands that last minute changes do happen.
No Exhibitor space reservations will be confirmed without returning this form and payment in full.
Any disputes that need to be settled in a courtroom will be done so in a court in Kent County, Michigan.
There is a charge for parking as determined by the City of Grand Rapids. Parking and associated costs are the vendor's responsibility. This includes load in and load out.
No balloons of any kind are allowed.
Anyone selling swords, realistic replicas of guns or any other metal weapon must follow these rules:
1. You may not sell to anyone under the age of 18 and purchasers must be carded.
2. All weapons sold must be in sealed boxes.
3. All purchasers must be told to take the box to their vehicle and that if they open it on DeVos Hall premises it will be confiscated and not returned. A sign should also be posted in your booth space.
4. All Exhibitors selling swords, weapons, etc. must provide a copy of proof of insurance.
5. Selling illegal/bootleg swords is not allowed and subject to prosecution.
The exhibition and/or sale of live animals at events or during show hours is prohibited.
Non-popular culture businesses may be considered on a case-by-case basis.
Submitting the filled-out form is considered to be the signature agreeing to this entire contract, whether or not the vendor’s signature is present.
Sponsoring A Celebrity Guest - Any Hollywood, comic book, literary, or YouTube guest making a personal appearance in a vending booth must be approved by the Grand Rapids Comic-Con’s management at least 60 days in advance.
1. The Grand Rapids Comic-Con does have the right of refusal for any celebrity appearance for any reason whatsoever.
2. “Guest” is defined as any personality signing autographs or distributing materials, whether for free or for a fee, related to their own personal career.
3. If you want to sponsor a celebrity appearance please contact Mark Hodges at mark@grcomiccon.com and discuss who you would like to bring to the Grand Rapids Comic-Con.

Questions? Email artist@grcomiccon.com